Digitally sound documentation with Cox & Kings Global Services

Published On January 16, 2016 | By Brandy Chambers | Business

As the technology is changing so is the technical process in filing up the application forms and preserving the confidential information about the applicant. But the digital or the electronic process has made this tedious process easy and effective for the diplomatic missions. The management of documents through electronic process has made it easy for the company to collect and safely keep the information at one place. The IT team of Cox and Kings Global Services keeps a check round the clock on the stored data.

Need of digital documenting of the data

With the introduction of advanced technology in the area of processing the application for passport or visas, the staff of the company needs to keep information of the applicant. The foremost thing is to keep it in a chronological way at one place and preserve the information for the diplomatic missions or embassy. There is a dire need of digital documentation of the data for many reasons:-


  • Less paperwork: – As there are end-number of applications which our processed by our company Cox and Kings Global Services, so it is bit difficult to store the information in a physical manner. It also makes it easier for the staff to retrieve information about a particular applicant which is demanded by the embassy and the work can be accomplished at the same moment.
  • Saves time and money: – The digital documents also take lesser time to get saved on the software made by the company for this purpose. As it involves less amount of paperwork so it saves the energy of the human resources. This is the cost-effective method for storing information at right place and without any hassle.
  • Scanning of the forms: – The scanning and imaging of the applicants form is being done by the company staff. The applications which have arrived from the commission are properly checked with the help of unique identifiers. This helps in the omission of any kind of mistake in the application and the data is being verified too.
  • Security of the applicant’s documents: – The Company makes it sure to secure the documents of the applicants so that their personal information is preserved by them. The documents are secured with the help of management model or by creation of the PDF files so that no one can make any alteration in the data of the applicant.

Qualitative management of the files

The staff at Cox and Kings Global Servicesmaintains the quality while storing the data and makes sure that our client who is sourcing out applicants’ information gets the best of services. The security and the managerial staff conduct regular checks to look out for any kind of discrepancies. The company also possesses the latest Biometric solutions for the preservation of data with the strict security measures applied to it.

So, the company provides the services of managing the documents in a unique way and makes sure to keep a regular check on maintaining the standard.

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